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RepairBuddy’s Payment Integration & History – Get Paid Fast, Stay Organized

Webful Creations Vision > RepairBuddy WordPress Plugin > Device & Job Details > RepairBuddy’s Payment Integration & History – Get Paid Fast, Stay Organized

RepairBuddy simplifies how your repair shop handles payments — whether online or offline. With flexible payment integration, customizable payment statuses, and detailed payment history tracking, your shop can collect, manage, and monitor transactions with ease.

Never miss a payment, confuse a balance, or scramble for receipts again.

What's Included In RepairBuddy's Payments

Complete Payment Management Built for Repair Businesses

Whether you're accepting cash at the counter, card via Stripe, or online payments through WooCommerce, RepairBuddy gives you:

  • icon Seamless online & offline payment handling
  • icon Custom payment statuses and labels
  • icon Automatic payment receipt generation
  • icon Online payment link creation with SMS/email delivery
  • icon Centralized payment history for every job and customer

It’s the all-in-one repair shop payment solution your team and customers will love.

How Repair Shops Manage Cash, Partial & Online Payments in One System

Repair shops often receive payments from multiple sources — cash, bank transfers, cards, and online gateways — making tracking difficult.

In this video, you’ll see how RepairBuddy centralizes all payment activity into one system.

The demo covers:

  • Recording offline payments like cash, check, swipe, and mobile payments

  • Accepting partial payments and tracking remaining balances

  • Generating online payment links using WooCommerce

  • Automatic job balance and payment status updates

  • Viewing complete payment history per job

This feature eliminates confusion, reduces manual work, and helps repair shop owners get paid faster.

Filter jobs by payment statuses
Payment Status

Payment Status Tracking — Stay on Top of Every Dollar

Use custom payment statuses to track payment progress at a glance. Easily define what stage the repair job's payment is in.

🔖 Default & Custom Statuses:

  • No Status – Job is new with no payment yet

  • Credit – Payment to be collected later

  • Partially Paid – Some payment received; balance pending

  • Paid – Job fully paid

  • ➕ Add custom statuses like: Check Pending, Payment Failed, Refunded, etc.

🎯 All payment statuses are fully editable — name them, sort them, deactivate or customize as needed from your RepairBuddy Settings panel.

Offline Payments — Fast, Flexible, and Recorded

Accept in-store or manual payments with multiple method support:

  • 💳 Cash

  • 📝 Checks

  • 🏦 Bank Transfers

  • 📱 Mobile Payments

  • 🖥️ POS/Swipe Machines

From the job detail page or the job list:

  • Click "Take On-Site Payment"

  • Add payment method, amount, date/time

  • Enter notes (e.g., "Advance Received", "Paid in Full")

  • Set payment status (Partial, Paid)

  • Instantly print, email, or download the receipt

All offline payments are recorded in the job’s payment history log, so nothing slips through the cracks.

receiving a payment and updating job status

Online Payments — Easy, Secure & Automated

Let customers pay from anywhere with online payment integration. RepairBuddy supports:

  • 🔌 Stripe (direct integration)

  • 🔄 WooCommerce payments (use PayPal, Square, Apple Pay, or any gateway WooCommerce supports)

How It Works:

  • Enable a payment method from settings

  • Open a job → Click "Generate Payment Link"

  • A payment link is created for the remaining balance

  • Email and/or SMS is sent to the customer

  • Payment gets automatically applied once received

  • Receipt is generated and logged

💡 Want to share manually? Copy and paste the link in WhatsApp, Messenger, or any platform you use.

online payment for repair job
PAyment receipt of repairbuddy

Payment Receipts — Instantly Generated for Every Transaction

Every payment — online or offline — creates a branded receipt.
From the Job Page > Payments Section, staff can:

  • 📤 Send receipt via email

  • 🖨️ Print receipt on-site

  • 📥 Download as PDF

Even partial payments generate unique receipts, showing what’s paid and what’s due.

Need to cancel a payment? Simply change its status to "Cancelled" and the job’s balance updates instantly.

Payment Receipts

All Payments Dashboard — Track Everything in One Place

RepairBuddy’s All Payments page gives you a comprehensive view of every payment across all jobs and customers.

You Can:

  • 🔎 Filter payments by status, date, customer, method

  • 📂 Export payment logs

  • 📧 Email or print any past receipts

  • 🧾 View receipt details at any time

No more jumping between systems — everything is centralized and searchable.

manage repairbuddy payments online and offline

Full Control. Total Flexibility. Real-Time Visibility.

Whether you’re running a small mobile repair shop or a multi-location electronics business, RepairBuddy’s payment integration and history tracking helps you:

  • 🧾 Stay compliant and professional

  • 🕐 Save time with automated billing and receipts

  • 🔐 Secure transactions, both online and offline

  • 📈 Analyze trends and follow up on unpaid balances

  • 🤝 Build trust with transparent payment records

Ready to Get Paid Faster and Smarter?

With RepairBuddy, your payment process becomes frictionless and trackable — so you can focus on repairs, not reconciling numbers.

Try RepairBuddy today and simplify your repair billing like a pro.

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