All-in-one software for repair shops, within your WordPress website, easy and powerful.

RepairBuddy’s Invoice Generator – Create, Customize, and Send Invoices with Ease

Webful Creations Vision > RepairBuddy WordPress Plugin > Billing & Notification > RepairBuddy’s Invoice Generator – Create, Customize, and Send Invoices with Ease

Professional invoicing is essential to any successful repair business. Whether your customer needs an invoice for tax records, warranty claims, balance tracking, or their own documentation, RepairBuddy’s Invoice Generator delivers fast, accurate, and beautifully formatted invoices — automatically.

With flexible templates and deep customization, you can easily generate detailed repair job invoices that showcase your services, parts, pricing, and branding in a clean, professional format.

What's Included In RepairBuddy's Invoice Generator

Why You Need a Smart Invoice Generator for Your Repair Shop

Gone are the days of clunky spreadsheets and manual receipts. RepairBuddy’s Invoice Generator gives you:

  • icon Branded, professional invoices for every repair job
  • icon Automatic invoice generation triggered by job status changes
  • icon Device-specific invoicing for multi-device repair jobs
  • icon Easy print, email, and download options for technicians and customers
  • icon QR code integration for online invoice access anytime
  • icon Customer portal access for past invoice history

No matter the job type, RepairBuddy helps you bill with clarity, precision, and confidence.

Two Flexible Invoice Templates to Match Your Repair Workflow

Repair Invoice items based

Item-Based Invoice Template (Default)

Perfect for single-device jobs or simpler repairs, this template lists all services, parts, and extras used in a job in one clean layout.

Includes:

  • Your logo, business name, contact info, and invoice label (customized by job status)

  • Job summary: Order ID, pickup/delivery date, payment & repair status

  • Customer information: Name, company, tax ID, phone, email, address

  • Detailed line items for:

    • Services

    • Parts or WooCommerce products

    • Extras (e.g., cables, accessories)

  • Subtotal, tax, grand total

  • Job QR code for instant access

  • Terms & conditions (if enabled)

Device-Based Invoice Template (Optional)

Best for repair shops that handle multiple devices per job, this layout separates services, parts, and totals by each device, so customers get a clear breakdown.

Features:

  • Device-specific breakdown (device name, serial, services, parts, extras)

  • Summary of unrelated items (not tied to a device)

  • Separate totals for each device

  • Combined grand total

  • Professional branding, job summary, and QR code access

  • Optional legal disclaimers or notes

You can activate this template from Reports & Estimates Settings → Invoice Format.

repair invoice device based

How Invoices Work in RepairBuddy

It's easy to generate a repair job invoice from job page or by client side. Let's see how

🧑‍🔧 For Technicians & Staff:

  • Auto-generated invoices are sent with job status changes (e.g., Delivered, Ready for Pickup)

  • Staff can download, print, or email invoices from:

    • Job details page

    • Jobs list table

    • Customer communications screen

payment status list view

👨‍💼 For Customers:

Customers can easily navigate invoices from any date whenever they need them for their repair jobs.

  • Receive invoice via email with job details and attached PDF

  • Scan QR code from the printed repair ticket to access online

  • Use case number in the online job status checker to view/print invoices

  • Access all invoices through customer portal / My Account section

Whether it’s today or six months later, RepairBuddy ensures your customers always have access to their repair billing history.

Advanced Invoicing Capabilities

You have everything you need to handle the billing for your repair business: 

  • Switch between inclusive or exclusive tax formats

  • Customize invoice labels (e.g., Work Order, Invoice, Receipt)

  • Show/hide specific fields using dynamic invoice settings

  • Include additional device fields, customer notes, or disclaimers

  • Add legal or brand terms at the bottom of every invoice

And if you have a custom invoicing layout in mind — we can help.
RepairBuddy offers custom development support for repair businesses with specialized billing needs.

Look Professional, Bill with Confidence

RepairBuddy’s Invoice Generator is more than a receipt tool — it's a fully integrated billing engine that makes your shop look organized, trustworthy, and customer-focused.

Ready to Upgrade Your Repair Invoicing?

Whether you’re running a mobile repair kiosk or a multi-location electronics repair chain, RepairBuddy’s Repair Invoice Generator helps you:

  • Improve transparency

  • Reduce billing errors

  • Increase customer satisfaction

  • And stay legally compliant with clear, traceable documentation

Start sending better invoices today.
Join RepairBuddy and make your repair business smarter, faster, and more professional.

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